Rehab Administrative Assistant (8045)

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Job Summary:

The Rehabilitation Administrative Assistant assists with non-patient care activities to facilitate department functioning such as (but not limited to) clerical duties, billing and scheduling on rehab optima (software program), patient transportation and housekeeping as required.  Perform patient treatments for patients that are not under Medicare Part A or Medicare Part B insurance, under the direct supervision of a licensed Physical or Occupational Therapist.


The Rehabilitation Administrative Assistant contributes to the accomplishment of Rehabilitation Administrative Assistant practices and objectives that will provide a high performance culture that emphasize empowerment, quality, productivity and standards, and goal attainment.


Essential Functions:

  • All responsibilities performed by the Rehabilitation Administrative Assistant must be under the direct supervision of a licensed therapist.
  • Assist with the provision of patient-related services under the direct supervision of a licensed therapist for those patients under the appropriate insurances.
  • Assist with clerical duties, and all that it may entail..
  • Assist with inventory control, including linen supply.
  • Provide department/equipment clean up daily or more frequently as needed.
  • Assist with the transportation of patients.
  • Assists with the tracking and follow up of rehab systems in the facility, such as Medicare Part B certifications, basic chart reviews, resident tracking log, verification of treatment minutes from medical charts, falls, splint and dining rounds
  • Provide required documentation in patient’s medical records when involved with provision of patient-related services.
  • Reports a problem areas/equipment within each facility to the appropriate supervisor immediately.
  • Comply with the State Licensing Board of California, Title 22, CMS, and California Labor Board Guidelines.
  • Provide department/equipment clean up daily or more frequently as needed.
  • Assumes other duties as assigned.




  1. Must have valid CPR certification
  2. Must have a completed physical examination from a licensed physician.
  3. Must have a negative TB skin test within the past year OR a clear Chest X-ray within the past five years.


Knowledge, skills and Experience:

To perform the Rehabilitation Administrative Assistant job successfully, an individual must be able to perform each essential responsibility satisfactorily. These requirements are representative, but not all-inclusive, of the knowledge, skill, and ability required of the company Rehabilitation Administrative Assistant. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Entry-level to Experienced.
  • Excellent computer skills, including Word and Excel in a Microsoft Windows environment, and a billing software.
  • Excellent interpersonal skills.
  • Able to exhibit a high level of confidentiality.
  • Must be able to gather, analyze information timely and skillfully.


Career Path:

May develop to: CQI designee


Physical Job Description:

These physical demands are representative to the physical requirements necessary for an employee to successfully perform the essential functions of the Rehabilitation Administrative Assistant  job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential functions of the Rehabilitation Administrative Assistant  Applicant job.


  1. Mental Demands:
    See projects through to completion.
    Recommend and implement improvements to processes increasing efficiency.
    Mathematical ability sufficient to add, subtract, multiply, divide, and figure averages.
    Ability to communicate effectively by telephone and in meetings and discussions.
  2. Essential Physical Tasks:
    Ability to bend, reaches, or assists to transfer up to 100 lbs.
    Ability to stand and/or work 80% of an 8-hour shift.
    Visual and hearing acuity to perform job-related functions.
  3. Equipment Used:
    Standard Rehabilitation Technician supplies
    Computer keyboard
  4. Environment:
    Skilled nursing facility setting
    No unusual exposures.
    Safety precautions must be taken at all times.